So you have a bunch of checks in QuickBooks to a vendor that never cleared your bank. You have contacted them about it and you are ready to write a new check(s).
- Create a clearing type bank account. This will be used to help you process unusual accounting transactions.
- Go to Chart of Accounts (Ctrl+A)
- Create a new account (Ctrl+N)
- Choose bank type and name it Clearing
- Make a deposit into your real bank account for the amount of the old check
- Banking > Make Deposit
- In the account field, select the Clearing Bank account
- Write/Record the new checks to the vendor
- Ctrl+W to open check window
- In the account section in lower portion, use the Clearing Bank account
- When you reconcile the bank statement, check off the deposit entry and the old checks. These are offsetting transactions.
Your clearing account is zero, no expense accounts have been affected for the current year, and vendor has replacement checks that they will hopefully cash this time.
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